Canada's History Seeks Administrative/Executive Assistant

Are you an experienced administrative professional with exceptional communication and organization skills? Canada’s History may have the career you are looking for!

Posted February 17, 2021
  • Are you looking for a rewarding environment in a creative workplace?
  • Are you an experienced administrative professional with exceptional communication and organization skills?
  • Would you like to work with strong, smart people in a resilient, dynamic organization?

Canada’s History may have the career you are looking for! Don’t miss the chance to have national impact!

Position Summary

Reporting to the President and CEO, the incumbent will provide executive level administrative support and proficient database management. Position responsibilities include, but are not limited to: calendar management, meeting coordination and follow-up, database administration, project coordination, and preparation of correspondence and materials.

The role involves a range of development office operations, including scheduling, communications and information gathering. The successful candidate will have exceptional professionalism, organization, and communication skills. The Administrative/Executive Assistant supports the strategy and delivery of engagement efforts that aim to build and strengthen relationships among the Society’s community of internal and external stakeholders, donors, subscribers and other constituents.

Responsibilities

  • Serve as a point of contact for the CEO, members of the management team, clients, donors, stakeholders, and partners to ensure proper lines of communication;
  • Oversee the maintenance of CEO and fund development records and files; ensure files are complete and effectively managed
  • Update and maintain donor and prospect records in Raiser’s Edge including: solicitation and donor information, up to date address and key contact information
  • Schedule external and internal meetings and appointments; arrange travel and assist in meeting preparation
  • Ensure the tracking and fulfillment of pledges and donor recognition activities in Raiser’s Edge, including receipting and timely acknowledgement
  • Assist in planning and executing special events and fundraising initiatives; provide support to volunteers and timely response to inquiries; represent Canada’s History Society at internal and external events as appropriate
  • Represent the Society in the community and actively assist with donor-related activities
  • Provide administrative assistance, including appointment scheduling, material preparation, and other duties, as required

Qualifications

  • Minimum of three years professional experience in an assistant role
  • Knowledge and experience with Raiser’s Edge CRM system
  • Ability to self-manage workload (highly organized) and changing priorities (multitask) in a collaborative environment with strong results-oriented focus and attention to details
  • Strong computer skills, including advanced level of proficiency with MS Office, in particular Outlook, Word, Excel and PowerPoint
  • Very strong interpersonal skills and the ability to build relationships with internal and external stakeholders
  • Strong verbal and written communication skills with the high degree of professionalism to deal with confidential or sensitive information
  • Proficient in English both spoken and written with the ability to write, edit and proofread documents; bilingual capability in spoken French is preferred
  • Cooperative problem solver with high morale and a positive attitude
  • Ability to demonstrate Society’s values of integrity, community, adaptability, respect, and excellence
  • Be able to work the occasional evening or weekends and travel as required
  • Post-secondary education in Canadian history or business administration and/or not-for-profit/charity experience are among highly desired qualifications.

Canada’s History is committed to employment equity and welcomes diversity in the workplace.

Salary Range

$38,000 – $44,000 annual depending on qualifications. Employee health benefits include vision, dental, and extended health with employer paid premiums. The Society is willing to consider flexible work hours for highly qualified candidates.

About Canada’s National History Society

The importance of understanding Canada by examining the histories of its people is an anchoring belief of Canada’s History. Established as a national charitable organization in 1994 through the generous support of the Hudson’s Bay Company History Foundation, we bring relevance and awareness to a diverse past, illuminating the people, places and events that unites us as Canadians. Our work includes: Canada’s History magazine and Kayak: Canada’s History Magazine for Kids, CanadasHistory.ca and HistoireCanada.ca and the Governor General’s History Awards.

Canada’s History engages more than 1.4 million readers of all ages through its compelling and informative stories, videos and digital content. Our audience reflects the diversity of contemporary Canada. Millennials, the most diverse and educated demographic to ever come of age, is our emerging powerhouse of 541,000 readers. Our audience is more diverse than the Canada population as a whole with 403,000 of our readers being born outside of Canada. Of these, more than 200,000 have lived in Canada less than ten years and use a language other than English or French at home. Regardless of where readers’ families originate or where they live now, they share a passion for Canada and for exploring its many cultures, histories, and legacies.

Interested applicants are encouraged to forward a resume and cover letter to jobs@canadashistory.ca by March 1, 2021.

We thank all applicants for their interest; however only those being considered for interviews will be contacted.

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